, as the host of a fundraising event, hereby acknowledge the use of "VACATIONFUNDRAISING.ORG" as an integrated component of our event, specifically for silent and/or live auctions to encourage guests to donate to our cause & receive complimentary hotel vouchers for their generous donations. 
 


As an Event Coordinator, I acknowledge a few tasks I must fulfill on my end: 
 


- Take a picture of the rule sheet on display during the event. 
 

- Requiring guests to make donations prior to leaving the fundraiser. 


- Take pictures of winning bid sheets & uploading them onto the Fundraising Portal the night of the event or no later than 9:00am EST the following morning. 
 Only if the Portal is unavailable, I will text the pictures to: 508-784-1900 within the timeline outlined above. 


 
• Donation & Voucher Delivery: Every donor will receive their complimentary hotel voucher within 24-48 hours. Fundraising Coordinators can expect to receive their donations (in full) 5-10 days upon the closing of their event. 
 


• Donor Verification: I will collaborate with VACATIONFUNDRAISING.ORG to assist in verifying donor names, emails, or phone numbers whenever possible.
 


 • Administration Fees: There is a one-time $20 Administration fee for event setup, deducted from your total (not out of pocket).
 


• Payment Method: The fundraising team can choose to receive donations via PayPal or Venmo. If neither of these options is available, please provide an alternate trusted account for donation collection such as a close friend, family member or colleague. 
 Please note that third-party platforms may levy small fees for fund transfer and handling. 

• Donor Reporting: I understand that I can opt in for event reporting at a cost of $10, deducted from the total proceeds. This report is beneficial for tax purposes and expressing gratitude to donors. (Please initial this box only if you wish to receive detailed reporting. If you decline, please mark an "X" inside the box.)
 
 


 • Reporting Timeframe: Detailed reporting is available for up to 48 hours after the event. If this form is signed and returned outside of this window, reporting may not be available, and no reporting fee will be charged even if initialed.
 


• W9 Form Requirement: In the event that the silent/live auction vacation packages raise more than twelve hundred dollars ($1,200) at my event, I agree to fill out a W9 form for tax purposes and send it to: VFDonate@gmail.com. 

• Coordinator Cooperation: In order to ensure a risk free fundraising experience, we stipulate a minimum requirement of five (5) Vacation Packages to be made available at your event. It is important to note that there is no maximum limit on the number of packages that can be utilized per event. However, should the event utilize fewer than five packages, a nominal fee may be applied to help offset costs. In the event that a representative from Vacation Fundraising is present to facilitate and oversee your auctions on your behalf, a travel fee may be incurred. (Does not apply to F4F events)
 
Terms and Conditions: By utilizing VACATIONFUNDRAISING.ORG's services, I agree to indemnify VACATIONFUNDRAISING.ORG their affiliates and all affiliated entities, holding them harmless from any losses, claims, actions, or injuries arising from the use, donation, or campaign.
 

• Donation Holds: VACATIONFUNDRAISING.ORG reserves the right to withhold donations that appear suspicious for up to 120 days from the initial donation date. If no chargeback requests occur during this period, all held funds will be released to the event coordinator. However, additional holds pending chargeback investigations, which can cause delays of 60-90 days during their investigation, may apply. VACATIONFUNDRAISING.ORG cooperates with banking institutions to facilitate fair investigations.
 


• Chargeback Responsibility: In the unlikely occurrence of a chargeback or transaction reversal, it is imperative that the event coordinator assumes full responsibility for the actions of their guests and promptly reimburses VACATIONFUNDRAISING.ORG for any resultant losses. Additionally, a fee of up to $39 (plus processing charges) may be levied by our third-party processor. While VACATIONFUNDRAISING.ORG will diligently collaborate with donors to mitigate the occurrence of chargebacks, it is essential to note that the organization cannot be held liable for banking inquiries that lead to refundable transactions.
 In the event that the complimentary voucher is activated by the donor and subsequently necessitates a refund for any reason, please be advised that additional fees will be incurred as part of the activation process.